Primary is an innovative co-working and dedicated office space designed around the belief that you do your best work when you feel your best. We are building on the success of our first location in the Financial District and embarking on a large expansion.
Primary's mission is "You work best when you feel great" and we want everyone on our team at Primary to have what they need to feel their best, so we encourage everyone to take advantage of the wellness opportunities we offer, such as meditation, yoga and fitness classes.
EXECUTIVE ASSISTANT (EA)
Primary is looking for a highly organized, detail-oriented, and motivated Executive Assistant to work closely with its CEO and COO. A successful EA would be focused on making sure no balls are dropped, enthusiastic about doing whatever is needed to support the team, flexible, and holds themselves and others to high standards.
Responsibilities include, but are not limited to:
Scheduling the CEO’s and COO’s appointments and maintaining the calendar
Anticipating the CEO’s and COO’s needs for various commitments and preparing accordingly
Communicating all needed information to Primary staff regarding CEO’s and COO’s daily activities and requirements, preferences and other relevant matters
Managing relationships on behalf of the CEO and COO in a thoughtful, responsive and timely manner
Handling logistics for all internal and external meetings and events, including arranging travel, accommodations, facilities and meals, as necessary
Handling administrative duties including emails, phone calls, document preparation, editing and review
Research projects, as needed
Assisting with front desk or other coverage, as needed
Team Player: Strong social skills and willingness to work together with a small team and provide backup for all; adaptable and flexible
Communication: Excellent interpersonal abilities; excellent listening skills; writing and verbal skills; assertiveness in presenting ideas while also possessing the ability to be discrete
Decision-Making: Ability to evaluate risks and opportunities; uses analytical and problem-solving skills; takes initiative and drives for results; able to prioritize
Ability to interact professionally with a wide range of people
Execution: Strong project management skills; meets deadlines; sense of urgency and responsibility; ability to multitask and work under pressure; detail oriented
Leadership: Thinks innovatively and creatively; displays negotiation skills; demonstrates accountability and good judgement
Partnership and Relationship Building: Professional representation of the Foundation as an internal and external ambassador; intercultural knowledge and appreciation; strong interpersonal competencies and ability to build strategic partnerships
Strategic Ability: Anticipates future opportunities and consequences; demonstrates innovative approach to work; ability to organize chaos into coherent plan
Strong grasp of digital office tools such as GSuite, Slack, Trello, etc.
Please submit cover letter and resume to firstname.lastname@example.org.